When you are receiving loads of email messages and it’s difficult for you to decide what to do with each message, your inbox seems to be filled with new messages every time you forget to reply to an important email. In this situation, Microsoft Outlook Rules will help you organize your emails.
What are Rules?
Rules are the automatic actions that you normally perform manually to receive or send emails. They are based on pre-defined criteria and allow you to move, respond, and flag emails automatically.
If you are receiving loads of emails from a particular supplier on a daily basis, then you can create a rule to send all these emails automatically to the destination folder.
How to create Rules in MS Outlook
The quickest way to create a rule is to move a message from the sender to a folder.
Right-click an Email message > Rules > Always move messages from
Choose a folder and click OK, If you have not created a folder create a new folder.
To create more rules and alerts, click the Home tab, click Rules, and then click Manage Rules & Alerts.
You will see the existing rules. To create new rules, click “New Rules“.
We will create a new rule with a specific subject called “meeting” so that if anyone sends an email with the subject “meeting,” the email automatically goes to the meeting folder. To achieve this, we have already created a folder called “Meeting.”
Select “Move messages with specific words in the subject to a folder.”
In the subject, write “Meeting” and select the “Meeting” folder, then click Next.
Leave the default settings click Next.
Again click Next.
Specify the name for this rule and select “Turn On this rule” and click Finish.
A new rule is created. Click OK to close the window.
If anyone sends you an email with the subject “Meeting“, it will be directed to the Meeting folder instead of your Inbox.
To learn how to configure Out of Office Reply in Microsoft Outlook, see the post below.
The Rules are one of the best features in Microsoft Outlook. It allows you to perform automatic actions that you normally do manually to receive or send emails. With the help of rules, you can easily organize your emails.