In this article, we will walk you through what email inbox rules are and how to create inbox rules in Outlook.com webmail.
What are the Inbox Rules?
The inbox rules are the automatic actions that you normally perform manually to receive or send emails. They are based on pre-defined criteria and allow you to move, respond, and flag emails automatically.
If you are receiving loads of emails from a particular supplier on a daily basis, then you can create a rule to send all these emails automatically to the destination folder.
How to Create an Inbox Rule
Let’s see how to quickly create an inbox rule that moves all the emails to the specific folder. In this example, we will create a folder named “Microsoft Azure” and move all the emails received from Microsoft Azure no-reply email to this particular folder.
1. Login to your Outlook.com webmail account, expand Folders, and select “Create a new folder.”
2. As you can see in the below image, a “Microsoft Azure” folder has been created.
3. Right-click on the email message that you want to create a rule for and then navigate to Advanced actions > select “Create rule“.
4. Select a folder from the drop-down menu option.
5. Click “Move to a different folder“
6. Select “Microsoft Azure” folder for example.
7. Click “OK“.
8. To run the rule now, select “Run this rule now in inbox” and then click “OK.”
9. As you can see in the image below, all the emails received from Microsoft Azure have been moved to the “Microsoft Azure” folder.
Create an Inbox Rule by using Outlook.com Settings
Let’s see how to create an inbox rule by using Outlook.com webmail settings. In this example, we will create a new folder called “Meetings” and move all the inbox emails that include “meeting” in their subject to this folder.
1. To create a new folder, click “Create new folder“.
2. A new folder named “Meetings” has been created.
3. Click Settings and select “View all outlook settings.“
5. Every rule contains three things: a name, a condition, and an action. It also contains exceptions to conditions. You can add multiple conditions, actions, and exceptions.
In this example, we will add a condition and action as follows.
Add a condition: “Subject includes” “Meeting”.
Add an action: “Move to” “Meeting” folder.
To run the rule now without stopping more processing rules, select “Run rule now” and uncheck “Stop processing more rules.” Click “Save“.
6. If you don’t want any other rules to be processed, select the “Stop processing more rules” option. Sometimes you set up several rules that could apply to a single message. In this scenario, you can use this option. Click Save.
7. Click the ‘x‘ icon to close the window.
8. As you can see in the image below, all the emails with the subject “meeting” have been moved to the “Meetings” folder.
Follow our article below on how to create a rule in Microsoft Outlook.
Rules are one of the best features for easily organizing your inbox emails. It allows you to perform automatic actions that you normally do manually to receive or send emails. In this blog post, we learned two methods to create a rule in Outlook.com webmail.