In this article, we’ll look at how to add an email signature in Microsoft Outlook.

Microsoft Outlook allows you to create one or more personalized signatures for your outgoing email messages. Your signature includes text, images, logo, business card, or even your handwritten signature.

You can set up MS Outlook so that signatures are automatically added to all your outgoing messages or added manually to specific ones.

How to create an email signature in Outlook

To create an email signature, open the MS Outlook application, click New Email > Signature, then “Signatures“.

How to Add Email Signature in Outlook

Click “New” and enter the name for your signature then click “OK”.

How to Add Email Signature in Outlook

Under Edit signature, type your signature and use the available format to configure more. Under Choose default signature, next to new messages, select your signature if you want your signature to appear at the bottom of all new email messages that you compose.

If you want your signature to appear on messages that you forward or reply to, then select your signature next to the Replies/Forwards field. If you are done with the settings, then click OK to save the changes.

How to Add Email Signature in Outlook

How to manually add your signature to a new email

If you have configured the signature, but didn’t select to automatically add it to your new email, then you can follow the below steps.

In MS Outlook, click New Email > type your messages and then go to Signature and select your signature. It will insert the signature at the bottom of your email.

How to Add Email Signature in Outlook

Add an image or logo to your email signature

In MS Outlook, click New Email > then select Signature > Signatures.

Select a signature that you want to add an image or logo to.

Select an Image Icon located on the right-side of the window and click Insert.

After inserting an image or logo, check other settings. When you are done, click OK and then OK again to save the changes to your signature.

Follow our post below on how to create a rule in Microsoft Outlook.



MS Outlook allows you to create one or more signatures that include data such as your full name, contact information, email address, website URL, etc. Follow the steps mentioned in this post to configure your email signature in MS Outlook.

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By Feroz Khan

Feroz Khan works as a system administrator with more than 12 years of experience in information technology. He would like to share the knowledge with others that he has gained during his working experience.

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